HB19 Alabama 2014 Session

Updated Feb 24, 2026

Summary

Primary Sponsor: Paul DeMarco
Republican
Session: Regular Session 2014
Title: State Auditor's Office, Property Inventory Control Division required to maintain a searchable inventory database of all state personal property, Sec. 36-16-8 am'd.
Summary: HB19 requires the State Auditor’s Property Inventory Control Division to build and maintain a searchable, department‑level database of all state personal property, with monthly updates and online access starting January 1, 2015.
What This Bill Does
The Property Inventory Control Division must develop and maintain a searchable database for all state personal property across every department or agency. The database will include key details such as description, serial number, cost, purchase date, location, custodian, and state control markings for property valued at $500 or more, including sensitive items. Departments must keep their records up to date in the statewide system, the database must be updated monthly, and it will be accessible online via the State of Alabama website linking to the State Auditor’s Office.

Who It Affects
State departments and agencies: must designate property managers, perform regular inventories of nonconsumable and certain sensitive property valued at $500 or more, and maintain accurate property records and receipts for entrusted property.
State Auditor’s Office and Property Inventory Control Division: must implement, maintain, and publish the searchable database, set search criteria, update it monthly, and provide online access.

Key Provisions
Requires the Property Inventory Control Division to develop and maintain a searchable database of all state personal property for each department or agency.
Defines 'sensitive property' to include weapons and certain electronic equipment; requires a detailed inventory for property valued at $500 or more, including description, serial number, cost, purchase date, location, custodian, and state property control marking.
Assigns department property managers who are responsible for custody and accountability; requires written receipts when property is entrusted to others.
Disallows disposal, transfer, or outsourcing of property without written permission from the Director of Economic and Community Affairs or the Governor or their designee.
Biannually (twice a year) the Property Inventory Control Division must conduct inventories of all such property (excluding historical materials) and hold officers/employees strictly accountable.
No later than November 30 of each new fiscal year, the State Auditor must report to the Governor all losses and missing items valued over $500 as shown by the latest inventory.
Requires departments to update property records in the Statewide Property Management System to ensure the online database stays accurate and current.
Effective January 1, 2015.

AI-generated summary using openai/gpt-5-nano on Feb 24, 2026. May contain errors — refer to the official bill text for accuracy.
Subjects: State Auditor